Applying for a Canadian Business Visa for Meetings or Conferences

Here is a step-by-step guide on how to apply for a Canadian business visa when you have meetings or conferences:

1. Determine if you need a visa

Check if you require a visa to enter Canada by visiting the official website of the Government of Canada. Citizens from certain countries may be exempt from obtaining a visa or might be eligible for an Electronic Travel Authorization (eTA).

2. Gather the required documents

Ensure you have the following documents ready:

• A valid passport (with a validity of at least six months beyond your planned stay in Canada)
• Proof of business activities in Canada (e.g., meeting/conference invitations, event registrations)
• Letter of invitation from the Canadian business you will be visiting
• Evidence of sufficient funds to cover your expenses during the visit
• Travel itinerary (including accommodation and return flight details)
• Proof of ties to your home country (to demonstrate intent to return after your visit)

3. Complete the online application

Visit the official website of Immigration, Refugees and Citizenship Canada (IRCC) and fill out the application form for a Canadian Business Visa (Temporary Resident Visa). Provide accurate and complete information.

4. Pay the application fee

Once you submit the online application, you will be directed to pay the required application fee. The fee can be paid using various methods such as credit card or debit card.

5. Schedule a biometrics appointment (if applicable)

Depending on your nationality, you might be required to provide biometric information (fingerprints and photograph) at a Visa Application Center (VAC). Schedule an appointment at the nearest VAC if required.

6. Submit your application

After completing the online application, paying the fee, and attending the biometrics appointment (if applicable), submit your application. You may be required to mail your passport and supporting documents to a Visa Application Center or the nearest Canadian embassy/consulate.

7. Track your application

Use the application tracking system provided by IRCC to check the status of your visa application. Processing times can vary, so it's important to keep track of your application's progress.

8. Attend the meetings or conferences

If your visa application is approved, you can travel to Canada for your scheduled meetings or conferences. Make sure to carry all the necessary documents with you during your trip.

Note: It is advisable to apply for a Canadian business visa well in advance of your intended travel dates to allow sufficient processing time.